Bill Medicaid at the click of a button.
Get paid for every eligible visit.

Stop wasting precious time and clerical labor on billing,
when it can be as easy as ringing up a cash register sale.

NOTE: The basic CareWhen solution does not include the capabilities described here.
Both of them are optional.

Medicaid Billing (Optional)

CareWhen is unique in billing Medicaid electronically, in 837 HIPAA-compliant format, directly from the completed Medicaid visits on your agency's schedule. All you have to do is select Medicaid Billing.

  • Labor savings: No data entry required
  • Time savings: No data entry delay
  • Revenue protection: Every completed visit gets billed, with no errors

Once you start using Medicaid Billing, you will wonder why you waited so long.

AutoPost (Optional)

AutoPost is another feature that's not available elsewhere.

CareWhen verifies, and posts electronically, each paid visit on the electronic Remittance Advice from Medicaid, to each completed Medicaid visit on your CareWhen schedule.

Any unpaid visits, or visits paid a different amount than the amount claimed, are instantly flagged, so you can determine the reason, make needed corrections, and submit a revised electronic claim.

Agencies that verify each RA today spend hours on this tedious task. And, those that don't verify leave money on the table. AutoPost is the answer for them both.